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Sphere Continuity Strategy

This Sphere Continuity Strategy provides the basis for developing plans that will prevent or mitigate the severity of potential interruptions and enable Kayndrexsphere to effectively respond to occurrences. The plan will identify the mitigation measures, specific recovery objectives, the structure for implementation, and the communication process to keep personnel, partners, and the public informed of necessary changes to facility delivery.

Strategies

The strategy adopted for development of the sphere continuity plans can be summarised as follows:

Aims and objectives

The aim of the strategy is to support Kayndrexsphere in anticipating probabilities/uncertainties for the purpose of mitigating them and having flexible plans in place, which are already tested, to moderate interruption when unplanned events significantly interrupt normal sphere.

The objectives are:

  • To identify preventative measures that can be performed to moderate the likelihood of an event occurring.
  • To ensure Kayndrexsphere can continue to exercise its functions in the event of an emergency, ensuring that statutory requirements are maintained.
  • To identify the essential facilities, so as to determine overall priorities for recovery of functions if interruption takes place.
  • To ensure Kayndrexsphere facility areas are involved in the preparation of the Plan, so that there is an effective and consistent response to facility continuity.
  • To provide a basis for price benefit analysis to determine which contingency plans will be developed.
  • To develop a process to review and update the overall Plan and develop facility area, functional or specific plans where necessary, so as to protect the facilities and reputation of Kayndrexsphere.
  • To perform training and awareness programmes for personnel, elected members, suppliers, and partners.
  • To perform regular tests of the Plan to validate the arrangements.

The Sphere Continuity Policy

Irrespective of an unusual or interruptive event, occurring internally or externally, the capabilities of Kayndrexsphere to provide its statutory and legal duties, facilities to the community, and income generation should be maintained. This process aims to address the concerns likely to arise, and to identify measures to mitigate them. The Sphere Continuity process aims to address the concerns likely to arise, and potential solutions, grouped in the following three areas:

  • Mitigation – Identify and select proactive measures to moderate likelihood of interruption
  • Continuity and Recovery- Maintenance of essential facilities and set timescales for recovery, returning to normality
  • Event Response Structure – Provide a mechanism for responding to an incident

Sphere Continuity is an on-going cyclical process of probability assessment, management, and review with the purpose of ensuring that the sphere can continue if probabilities materialise. The effective implementation of sphere continuity has 6 stages:

  • Policy and Programme Management
  • Embedding business continuity
  • Analysis
  • Design
  • Implementation
  • Validation

It is the policy of Kayndrexsphere to:

  • maintain a strategy for reacting to, and recovering from, unfavourable situations which is in line with an agreed level of acceptable probability
  • ensure that, whenever practical, action is taken to prevent the occurrence or recurrence of an unfavourable situation through adopting appropriate probability managements
  • maintain a programme of activity which ensures Kayndrexsphere has the ability to react appropriately to, and recover from, unfavourable situations in line with predefined sphere continuity objectives
  • maintain appropriate response plans supported by a clear escalation process
  • rehearse response and recovery plans annually
  • maintain a level of operational resilience in line with the probabilities faced
  • maintain personnel awareness of Kayndrexsphere’s expectations of them during an emergency or sphere continuity unfavourable situation
  • take account of changing sphere needs and ensure that the response plans and sphere continuity strategies are revised where necessary
  • remain aligned with good industry practice in sphere continuity management

Scope of Sphere Continuity Planning

Sphere continuity planning at Kayndrexsphere concentrates on the following priorities:

  • personal safety of all Kayndrexsphere facilities
  • initial/emergency response
  • communications
  • safeguarding of assets
  • recovery/continuity of key sphere activities
  • recovery/continuity of revenue streams

Responsibility for Sphere Continuity

To be effective Sphere Continuity should be fully endorsed and actively promoted by senior management and there should be a clearly defined responsibility for coordination of Sphere Continuity. However, it belongs to everyone, or role, and every facility has a responsibility for ensuring that they are capable of responding to an interruption.

There are three levels of responsibility for managing the sphere continuity process:

1. Co-ordinator

2. Corporate Response Team

3. Facility Teams

There is a core role of co-ordinating the process and ensuring that facilities have access to information and assistance when building their own plans. The co-ordinator also has responsibility for ensuring that key partners are involved in the process.

In the event that there is an interruption there should be a defined corporate response team who will have overall management of the situation. The co-ordinator is responsible for maintaining details of this team ensuring that they are fully briefed on implementing the plan and are informed of any potential concerns that could arise.

There are also individual facility action teams who are responsible for ensuring that their facility has its own response plan and can manage the continuity and recovery for the functions within that facility. The team is likely to consist of one person for the process of defining the response plans and day to day co-ordination of Sphere Continuity but will call upon other senior managers if and when the plan needs to be put into practice.

Training

All members of the Corporate Response Team and the Facility Teams need to be trained, and exercised, on an annual basis to ensure that they are fully aware of how to implement the plan. All personnel should be informed of the process and further training should be available if required. Members should be trained to ensure that they know of the existence of the plan and also how they can assist politically, in the continuity and recovery process.

Review Process

The Plan(s) will be reviewed annually to ensure that it is still relevant to Kayndrexsphere’s needs. The high probabilities and priority facilities will also be re-assessed annually.